Introduction to Word Processing

Word Processing

Word Processing is a term used to express the word processor activities on document like document creation, document editing, document formatting, document printing etc. The main Components of word processing systems are word processor, printer and a computer system.

Word Processor is a special program that work on word documents and perform the basic operations on it. Word Processor provide the functionality to create a document, edit if required, display it on screen (monitor),  store it in Hard Disk (electronically), type the characters or commands using keyboard and print the document using printer. 

Some of the basic word processor functionality listed below-

👉 Copy/Paste & Cut/Paste- This basic feature of word processing is used to copy content from one place and place it on another place by sing paste option. On other hand Cut option is used to remove text from one place and place it on other place by using paste option.

👉 Find & Replace- This option is used to search text in document by find option or Ctrl + F . The text you ant to search just type in textbox inside find dialogue box. On other hand Replace or Ctrl + H is used to find text first and the write text that can replace the find text.

👉 Printing- This command is used to instruct the printer to print the document.

👉Insert & Delete Text- By this feature you can insert or delete text at any location inside the document.

👉Word Wrap- This feature is used to wrap the text or cover the text using boundary. Whenever your text is out of line it will auto adjust in line using word wrap option.

👉Margin setting- Margin feature is used to create margin from left, right, top or bottom side if required in a document. 

👉Page Size setting- There is also an to adjust the page size according to the requirement for a document.

The above listed basic features are provided by basic word processing software called Text Editor. But if we talk about the standard features of standard word processor than there are a lot of features that are provided. These standard word processing software are called advance word processing software or full featured word processor which have additional features and functionalities like formatting, manipulating document, text alignment, line spacing, paragraph spacing etc. Let us discuss all the standard word processor features given below-

👉Document Formatting- This feature provide different kind of formatting like text formatting (italic, bold, underline, subscript, superscript, lower case, upper case, capitalize first letter of each word) and paragraph formatting (alignment, line spacing, coloring, paragraph ending identification etc.).

👉Mail Merge- This feature provide you to prepare a letter or document and send it to many recipient. This feature provides the isolation of mail between the recipient.

👉Document Layout Setting- You can set document Layout through margin (left, right, top or bottom) and even can set layout by intending the text from either of the direction.

👉Spell and Grammatical Checker- These features are very helpful for those user who have less knowledge of grammar and word vocabulary. By this feature you can check spelling of word and can correct grammatical errors if have.

👉Embed Object feature- full featured word processor also support object embedding option. Object like image, clip arts, smart arts, chart can be embedded in document if required.

👉Header, Footer and Page Number- These features are used to provide header, footer and Page numbering in documents like Title is written in Header Section, Publication is written in Footer Section, Page numbering to identify page number in different number format or alphabet format.

👉Macros Feature- This feature is used to provide time saving command. Macro is a set of keystroke or characters which is used as a command or replacing long text whenever needed.

👉Table Layout- Is used to insert table in document for indexing and other purposes. Word Processor has many option to create it.

👉WYSIWYG- What You See Is What You Get means the document display on monitor will be reflected in hard copy after printing.

👉Page Setup- In this feature you can set the page by using Page Size, Page Orientation (Portrait, Landscape), One page with Columns.

👉Windows- This feature support user to work with different document on different window.

👉Bookmark, Water Mark & Page Border- These features provided in Word Processing to create a page border, Create book mark on page and create water mark to symbolized copyright.